Theatre props management
Theatre props management software, in one list
The Props List is props software for theatre departments. Track inventory, packing, shopping, and prep work so props supervisors, makers, and stage management share the same picture of the show.
What is props software?
Props software is a digital system for running a props department — not a generic project board with theatre labels. It holds the show inventory, status, notes, photos, packing, shopping, and tasks in one place, so “is it ready?” has a straight answer.
Most departments still split that work across spreadsheets, WhatsApp, email, and a printed props bible that is out of date by tech week. Theatre props software replaces that scatter with one live list the desk and the floor can both update.
The Props List is built by people who work in theatre. It is props tracking software for real shows: act and scene, locations, quantities, hire, and handover — on the web for planning and on Android for work in the store, van, or wings.
Who uses it
Built for how a props department actually works
Props supervisors
See status across the show, assign making and repair, and hand a current list to stage management without exporting yet another sheet.
Makers and assistants
Add photos and notes on the fly, tick tasks, and keep shopping options on the item they belong to — not in a group chat.
Stage management & creative
Get a single point of reference for what’s in, what’s missing, and what’s packed — with access that matches the role.
Instead of spreadsheets
What props inventory software should replace
| Work | Spreadsheets & chat | The Props List |
|---|---|---|
| Show inventory | Versions in email; nobody knows which is current | One live catalogue with photos, status, and locations |
| Packing | A separate file that drifts from the list | Containers and labels from the same inventory |
| Shopping | Links buried in WhatsApp | Options, approvals, and conversion into props |
| Prep & repair | Verbal lists and missed deadlines | Task boards with assignees, due dates, and notifications |
| Handover | Stale PDF props bible | A digital props bible that stays in sync, then exports |
In the product
What this props software covers
Props inventory
Search, photos, act/scene, quantities, and status — props inventory software the whole team can actually use.
Packing lists
Build containers for load-in, touring, and strike, with QR-friendly views so the crate matches the list.
Shopping & tasks
Keep purchase options and making work attached to the prop, with notifications when someone needs to act.
Show workspaces
Each production stays scoped — overlapping shows don’t mix lists, packing, or shopping.
Web + Android
Plan at the desk; capture on the floor. Offline changes sync when you’re back online.
Hire inventory
Run a store from the same system with props hire software — catalogue, rates, and enquiries.
FAQ
Props software questions
What is theatre props software?
Theatre props software is a shared digital system for tracking show props — inventory, status, packing, shopping, and handover — so props supervisors, makers, and stage management work from the same list.
Is The Props List free?
Yes. A free tier is available during open beta: one show for a year, 10 props, 2 boards, 20 packing boxes, and up to 3 teammates. Paid plans start at £9/month.
Can I use props software on a phone?
Yes. Web and Android share one account and one live list. An iOS version is in the pipeline. Get the Android app.
Does it work for more than one show?
Yes. Starter supports 3 shows, Standard 10, and Pro 100. Each show is its own workspace so lists don’t mix.
Start using props software on a real show
Open beta is live. Create a free account and put inventory, packing, and tasks in one list.
Start free